Leave of Absence Request Form
Please read the following information before completing the form below.
The school will only grant a leave of absence in exceptional circumstances. In order to have a request for a leave of absence considered, the school would expect parents to complete this form at least two weeks prior to the proposed start date of the absence, providing the reason for the proposed absence and the dates during which the absence would occur.
Any requests for leave during term time will be considered, dependent on the reason for the request, on an individual basis and the pupil's previous attendance record will be taken into account. Where the absence is granted, the headteacher will determine the length of time the pupil can be away from school
The school will not authorise absence for the purpose of family holidays.
Requests for leave will not be granted in the following circumstances:
- Immediately before and during assessments
- When a pupil's attendance record shows any unauthorised absence
- Where a pupil's authorised attendance record is already above 10% for any reason
If term time absence is not granted, taking a pupil out of school will be recorded as unauthorised absence and may result in sanctions, such as a penalty notice. The school cannot grant leaves of absence retrospectively; therefore, any absences that were not approved by the school in advance will be marked as unauthorised.
Parents will be expected to make medical and dental appointments outside of school hours wherever possible. When this is not possible, parents will be expected to obtain approval for their child's absence to attend such appointments as far in advance as practical. Parents will be responsible for ensuring their child misses only the amount of time necessary to attend the appointment.
Fixed Penalty Notices
Where a pupil reaches the national threshold of 10 sessions of unauthorised absence in a rolling period or 10 sessions in ten school weeks, the school will consider whether a penalty notice is appropriate. Each case will be considered individually to determine whether a penalty notice should be used to improve attendance. This includes an unauthorised holiday of 10 sessions or more.
Penalty notices for unauthorised absences will be charged at £160 (per parent, per child), reduced to £80 if paid within 21 days.
We collect and process all personal data in line with our privacy notices which can be found on the policies page of this website.
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